Booking your wedding is one of the first things you should do when planning your wedding. This will allow you to speak with other vendors on their availability. Many couples choose to book their weddings so they have 1-2 years to plan the celebration however; we do see couples who book their wedding with less than 1 year to plan.

A $1,000 non-refundable retainer is required to officially secure your wedding date. We offer a structured payment schedule leading up to your event, making planning straightforward and manageable.

Payments follow this timeline:

• 120 days prior: 25% of the total

• 90 days prior: 25%

• 60 days prior: 25%

• 20 days prior: Final balance due along with final guest count

Payments may be made by cash, check, or credit card (credit card payments include a 4% processing fee).

Generally the minimum guarantee is between 75 and 100 guests. We can accommodate up to 300 for a seated event with dance floor and up to 500 people for a cocktail style event. We will be happy to discuss your event in detail to help determine how the space could work best for your event.

Smaller weddings also work great in our space. You can have the ceremony, cocktail event and reception all in one space.

No — SPAF is an exclusive event venue, and we proudly host only one event per week.

This approach ensures our full attention is dedicated to you, your celebration, and the personalized experience you deserve.

As part of this commitment, you’ll receive access to the venue the day before your wedding. This time can be used to:

• Add personal décor or final touches

• Bring signage, favors, or floral accents

• Drop off dresses, tuxedos, or personal items in the getting-ready suites

• Stock the refrigerator so refreshments are waiting the next morning

• Hold a ceremony rehearsal on-site with their coordinator or officiant

With this early access, your wedding day becomes effortless — everything is already in place, organized, and waiting for you. When you walk in, the space is yours: calm, prepared, and ready to celebrate.

After your celebration, you're invited to return the next day to collect any remaining items. This means no end-of-night packing, rushing, or wrapping up décor — allowing you to stay fully present and enjoy every moment.

At SPAF, your wedding isn’t just one day — it’s a fully immersive experience where everything feels intentional, beautifully paced, and truly yours.

You are welcome to arrive at the venue anytime after 8:30 AM, allowing plenty of time to settle in, enjoy the getting-ready suites, and begin hair and makeup at a relaxed pace.

Your formal event includes five hours of celebration beginning at cocktail hour. The ceremony time is not counted toward those five hours — it is something we gift to our couples rather than charge as an additional fee.

Most ceremonies last 20–30 minutes and typically take place between 4:00 PM and 5:30 PM. The latest we begin cocktail hour is 6:00 PM, which places reception end time at 11:00 PM.

For couples wishing to continue the celebration, we offer the option to add an after-party of up to two additional hours, allowing events to go as late as 1:00 AM. There are no noise restrictions, so your celebration can continue with full energy and no limitations.

If weather becomes a concern, we are able to host your ceremony indoors. The indoor space can comfortably seat up to 200 guests, with room for additional guests to stand if needed.

Because weather can be unpredictable, the final decision can be made day-of. However, we do require a few hours to prepare the indoor setup, so the latest weather call must be made by 11:00 AM on the wedding day.

Our goal is to make the transition smooth and stress-free, ensuring your ceremony feels thoughtful and beautiful no matter where it takes place.

Yes — once you’ve booked, you may schedule a time to take engagement, content, or walkthrough photos on the property.

While we do not provide an in-house coordinator, we highly encourage couples to consider hiring one — especially for events with multiple moving parts. A day-of coordinator is not required, however, they are an invaluable resource and can make a tremendous difference in how smoothly everything flows.

On the day of your wedding, a coordinator assists with setup, breakdown, décor placement, timeline management, vendor communication, and all last-minute details. Think of them as your personal assistant — someone who ensures every detail is executed correctly so you can stay present, relaxed, and enjoy every moment.

One standout recommendation is Danielle, an experienced day-of coordinator who has successfully guided many couples at this venue. Her attention to detail, calm approach, and seamless coordination consistently help ensure everything runs perfectly.

If you'd like to inquire about her services, Danielle can be reached at:
📧 danielleegrimsland.events@gmail.com
📞 845-389-2206

Our Role as Your Venue Team

Regardless of whether you hire a coordinator, our Venue Manager will be onsite for the entirety of your wedding. They will work closely with your coordinator (if you have one) to help ensure everything runs smoothly.

Their responsibilities include:

• Serving as the venue’s primary point of contact for you and your guests

• Answering venue-specific questions

• Assisting with last-minute needs

• Communicating with staff and vendors as needed

• Maintaining the overall flow and functionality of the property

Together, your coordinator and Venue Manager form a support system that keeps everything operating seamlessly behind the scenes.

In the months leading up to your wedding, we’ll work closely together to finalize all venue-specific details. During this time, we will confirm:

• Menu Selection

• Signature Drink Choices

• Event Timeline and Customization

• Floor Plan and Seating Assignments

• Linen and Napkin Selections

To guide this process:

• Menu Selection: Please review and select your options from the menu available on our website.

• Seating Chart: Use the provided table layout to assign guest counts and table numbers.

• Timeline: Refer to our sample schedule when building your own. While you’re welcome to personalize the flow, the template includes accurate timing for the ceremony, cocktail hour, and dinner service.

• Décor & Linens: Choose your tablecloth color (white, ivory, or silver) and select a napkin color from our available assortment.

• Signature Drinks: Share your preferred flavors, style, or favorite cocktails so we can finalize your selections.

Yes — we offer a curated list of trusted vendors who are familiar with our venue and have consistently provided exceptional service. Every vendor on this list has worked with us in the past and understands the layout, logistics, and flow of events at our property, which often leads to a smoother planning experience.

Our recommendations include:

• Planners & Day-of Coordinators

• DJs & Live Entertainment

• Florists

• Photographers & Videographers

• Bakeries

• Transportation Companies

• And more

While many couples choose to work with our preferred vendors for their familiarity and experience, you are not limitedto this list. You are welcome to bring in any licensed vendor of your choice.

Yes — our menu is highly flexible and offers a wide range of options, with a focus on fresh, seasonal ingredients and dishes made entirely in-house. While each dish has been thoughtfully developed by our culinary team, we can adjust key ingredients, flavors, or presentations to better match your preferences and wedding style. We’re happy to work with you to create a menu that reflects your tastes and vision.

We also accommodate dietary needs and food preferences. If a guest requires a meal outside of your selected menu (such as vegan, dairy-free, gluten-free, nut-free, or other special accommodations), there is an additional charge of $15 per plate.

We’ve successfully created full gluten-free, vegan, and specialized menus in the past, and we’re always happy to help tailor the culinary experience so all guests feel included and cared for.

Yes — we host tastings for couples after they book with us so you can confidently finalize your menu.

Tastings are held at the venue and typically last about 30 minutes. During your tasting, you’ll sample a selection of entrées and sides and we’ll talk through your preferences, any tweaks to flavors or pairings, and how everything will be served on the day.

We’ll offer several date options for you to choose from so the tasting fits easily into your schedule. Beforehand, you’re welcome to let us know:

• Any specific dishes you’d love to try

• Any dietary restrictions or special considerations

Our goal is to make the tasting both a delicious preview of your wedding menu and an easy, stress-free part of the planning process.

Yes. If you choose this option, there is a fixed site fee to reserve the venue for your event. In addition to the site fee, we also offer a bar package priced per person, which can be customized based on the style of experience you’d like to provide for your guests.

This structure allows you to build your celebration with flexibility—selecting the services and enhancements that best suit your vision, guest count, and budget.

Yes — you will have access to our private getting-ready suites beginning at 8:30 AM on the wedding day. You may also drop off items the day before as part of your early venue access.

Prepare for your big day in style in our luxurious bridal and groom suites. Reflecting the industrial-chic aesthetic of our venue, these spaces offer the perfect blend of comfort, convenience, and sophistication for pre-wedding preparations.

Both suites include a refrigerator and are thoughtfully designed for relaxation and celebration.

The bridal suite features:

• A full kitchen

• Private bathroom with shower

• Washer and dryer

• A dedicated hair and makeup area

The groom’s suite offers a fun, social atmosphere with entertainment including ping-pong, pool, foosball, and arcade-style gaming.

Together, these spaces provide a relaxed, elevated environment where your wedding party can enjoy getting ready, spending time together, and easing into the celebration.

Your rental includes everything needed to create a polished and cohesive event experience. This includes tables, chairs, linens, napkins, china, flatware, glassware, and ceremony seating—all thoughtfully selected to complement the venue’s industrial-chic aesthetic. These items are intentionally styled to create an elevated tablescape that feels refined, intentional, and visually striking from the moment guests enter the space.

Beyond the essentials, the venue also features lounge-style seating areas during cocktail hour, adding comfort and atmosphere while encouraging guests to relax and socialize. The arcade game wall brings an unexpected interactive element that sparks fun, movement, and candid moments.

For couples looking to enhance the guest experience even further, optional additions such as an open-air photo boothand audio guestbook create meaningful memories and playful exchanges that live beyond the wedding day. Uplighting and ambiance enhancements are also available to transform the room with warmth and depth, elevating the mood and highlighting architectural character once the sun sets.

Altogether, these included elements—and the optional enhancements available—create a setting that feels complete, inviting, and thoughtfully curated, without requiring extensive outside rentals or additional décor.

Yes it does.

Yes — our venue offers onsite parking for up to 200 vehicles, providing ample space for guests who choose to drive.

Many couples also choose to work with outside transportation companies for shuttles, sprinters, or buses. We have trusted recommendations available if you’d like assistance coordinating transportation services. There is plenty of space onsite for commercial vehicles to easily navigate, load, unload, and turn around.

There are many accommodation options in the area to suit different styles and budgets. The Holiday Inn, located just 5 minutes from the venue, is a popular choice for group room blocks and often provides discounted rates. In addition, the area offers a wide selection of charming bed & breakfasts, boutique inns, and Airbnbs — some even within walking distance of the venue.

To make the experience easier for both you and your guests, we’ve also prepared a shareable document that highlights recommended accommodations and more.

Inside, you’ll find:

• A curated list of nearby hotels, boutique stays, and B&Bs

• Brunch and dinner recommendations

• Local bars and nightlife options

• Ideas for activities and things to do in the Hudson Valley

From where your guests stay to where they dine, we’ve put together this guide to help make the entire wedding weekend seamless, enjoyable, and memorable.

We’re excited to share the charm of the Hudson Valley with you and your guests as you celebrate your wedding at SPAF!

Yes — our venue is wheelchair accessible. We offer an ADA-compliant restroom, as well as both front and side ramp access. There is also a gravel pathway leading to the ceremony locations to help ensure mobility-friendly access throughout the property.

Yes — pets are welcome for the ceremony and photos with prior approval. We require someone from your group (not staff) to be responsible for handling and care.

Candles are welcome as long as they are placed in enclosed containers. Sparklers and open flames are not permitted. We also do not allow loose glitter, confetti cannons, or similar décor items.